Safety Management System

Full Health, Safety & Environmental Support, from Bid, to Wrap-Up

Invariably, your safety management system should include upkeep, maintenance & distribution of policy.  This is whats referred to in industry as an “administrative nightmare”, encompassing months of work chasing down leads and follow up signatures.  Legislative requirements also obligate You to update existing documentation regularly (check your local regulations, however annually is not unususal).  Your process probably looks similar to the one below:

Identify & train reviewers → Send reviewers documentation → Reviewers make necessary updates → Verify appropriate updates → Collect & update existing documentation → Distribute updates company wide → Train employees on updates → Collect confirmation of training / understanding → Record confirmation.

Unless you require a last-minute change …that would start the process all over again.  Wouldn’t you rather do it in minutes?  Input your new form, and distribute it as a task to unlimited employees with the click of your mouse?  Hundreds of hours saved…immediately!

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A quality safety management system recognizes the need for metrics, and provides data to benchmark against. Best in class employers choose to complete audits & inspections at routine intervals (weekly, monthly, quarterly, bi-annual etc.).  These activities benchmark performance to our company wide goals.  From a first aid perspective, they tell us where to “apply pressure” to stop the bleeding in the various parts of our safety systems.

There are several tripwires throughout the process.  Two include a proper understanding of the Formal Workplace Inspection Process, another is action item tracking.  This is because administratively, the distribution and upkeep of the system is typically done at the next meeting. The result is a group of people sitting around a table, scratching their heads trying to confirm if they completed a task.  Meanwhile, tasks go undone increasing safety and litigation risk.

Add accuracy and accountability to your compliance activities with hierarchy based notifications, live updates, picture and video embedded directly into inspection forms.  Track action items and accountabilities with automated reminders.

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At first glance, the “Training Cycle” seems fairly benign.  Put simply, it looks like this:

Onboard worker → Collect certifications → Analyze & fill training gaps → Track expiry dates → Retrain

In reality, it’s very different.  Most of us have tried to get by with spreadsheets, and formulas that should provide us with the means calculating our needs.  Though it’s heavily administrative, and subject to data entry errors, often it’s the best we’ve got.

The ultimate resolution to the challenge is our “Training & Record Management System” (TRMS), and our “Automated Training Matrix Administration”.  A ground-breaking process automation that includes delivery of training content and competency evaluation – directly to the worker and his supervisor via email. Choose to leverage our online training course library, and our TRMS will automate every step of your process including content delivery, while safeguarding your process against data errors.

Recover over half of your lost administrative time, with one click.

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No tool pays company-wide dividends as well as a robust, hazard identification, assessment and control process.  A thorough and accurate risk analysis shows that a worker understands their task, and associated risks to people, property and themselves.

If your company has been practicing risk assessment for a while, chances are you have several types available.  Industry recognizes them under many names that often change from one organization to another, but they’ll usually be divided up into assessments that are done in the field on a per task basis, with varying degrees of vigor based on whether the task is routine or more unique.  There are also larger more complicated risk assessments that run project wide.

leverage the power of your safety management system by making your risk assessment library universally accessible, automating delivery incorporating video, and pictures into your process. Create custom evaluations for your worksite guiding your employees through the steps you deem necessary throughout your process using a single powerful software suite.

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In the unfortunate event of a near miss, or an incident an incident investigation is necessary.  The ultimate goal of an incident investigation is to identify the root cause (the initial condition that lead to the incident) and take action to prevent it from happening again.  Organizations may use any one of hundreds of investigation methodologies, the most common include Root Cause Analysis, 5 Whys, “S.C.A.T Analysis” etc…  Read more about incident analysis methods here.

The most significant step in preventing recurrence is standardizing your investigation process, creating reliable, repeatable results.  Second is understanding your trends, and what they tell you about the tasks and observations within your business.  A robust investigation process paired with a hazard observation program will provide insight that will save Your Workers a lifetime of pain, and provide the foundation to eliminate expensive compensation fees.

Our powerful software suite can run any analysis method, access historical investigations and trending data with the touch of a button.  Standardize and automate your process at a fraction of the cost of conventional methods.

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We work with contractors every day.  Perhaps we choose them because they are the best in the business, or on the other end of the spectrum, because they were a steal of a deal.  As a prime contractor, you’ll be responsible for their safety performance, and even incur additional long-term costs if their safety performance is sub-par.

In either case, a standardized contractor management program including prequalification, periodic inspections and audits will go a long way in ensuring compliance with your contractual safety requirements and meeting your minimum safety requirements.

Want to know exactly what corners they are cutting to get that great price?  Create and distribute your very own subcontractor qualification process within a customized client portal.  Have contractors login to your portal via custom credentials, and complete pre-assigned tasks with an automated delivery and tracking system.  Trend issues and resolutions in once place, all the while assuring that your contract partners are holding up their end of the bargain.

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What is an SMS (Safety Management System)?

An “SMS” includes organizational charts, accountability systems, policy, procedure and more.  It is not a “Set it & Forget it” system.  It is based on our experience, therefore as we grow, systems should as well.  Our safety management software is built to do just that.  Linking processes, and people to form action plans that will drive improvements, both in field, and office performance.

The Right Tools.  Digital Forms

Online forms & documents.  Unlimited library available at the touch of a button, on your phone, laptop or tablet.  Incorporate pictures and live video right into your documents.

The Right Tools. Employee Qualifications.

Best in class automated training matrix and record management.  A simple email on-boards new-hires.  Simplify HR & safety requirements with online orientations and paperwork.

The Right Tools. Process Management.

Create custom documents, and automate workflows and approval hierarchies.  Keep your process moving by identifying stalls, and accountabilities.  Never miss a deadline again.

Safety Management System Excellence.  Contact Us.

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